How to Create Employee Onboarding Videos in Minutes with Golpo AI

Every HR team knows the pain. You spend weeks perfecting the attendance policy, the leave guidelines, the do's and don'ts — and then new hires skim through the 10-page PDF in under a minute. Two weeks later, they're asking their manager the exact questions the document already answered.

What if you could turn that policy document into a short, engaging whiteboard explainer video that employees actually watch, understand, and remember?

That's exactly what I did using Golpo AI — and it took just a few minutes. In this post, I'll walk you through how I turned a standard attendance and leave policy into a professional onboarding video, complete with custom company images like ID cards and office door access photos.

The Problem with Traditional Onboarding Documents

Let's be honest — nobody enjoys reading a dense HR policy document. New employees are already overwhelmed with information on their first day. Handing them a PDF titled "Attendance & Leave Policy" and expecting them to absorb it all is wishful thinking.

The result? Repeated questions to HR, policy violations that could have been avoided, and a less-than-ideal first impression of your company's onboarding process.

Video changes that. A well-made explainer video is easier to follow, more memorable, and can be rewatched anytime. The challenge has always been that creating those videos is expensive and time-consuming — until now.

How Golpo AI Turns a Policy Document into a Video

Golpo AI lets you upload a document — a PDF, a Word file, or even plain text — and it automatically structures it into scenes, generates narration, and creates a whiteboard-style animation. But what makes it especially powerful for onboarding is that you can upload your own company images and Golpo will weave them into the video naturally.

Here's the screen recording I made using Golpo's on-platform screen recording feature, showing the entire process from start to finish:

Here's what the process looked like:

• Step 1 — Upload the policy document: I uploaded our attendance and leave policy. Golpo parsed the entire document and broke it down into logical scenes automatically.
• Step 2 — Add company images: I uploaded a few photos — a sample employee ID card, an image showing how to use the ID card at the office door, and other relevant visuals. These aren't generic stock photos; they're actual company images that make the video feel personalized and real.
• Step 3 — Let Golpo do the work: Golpo structured the scenes, matched the images to the right moments in the narration, and generated the whiteboard animation with voiceover.
• Step 4 — Review and export: The video was ready to preview. A few minor tweaks and it was done — ready to share with new hires.

The whole process took just a few minutes. No video editing skills needed. No storyboarding. No hiring a freelancer.

The Final Video: Red Tree's Attendance & Leave Policy

And here's the actual onboarding explainer video that Golpo AI created. Watch it — this is what your new employees would see on their first day:

This video covers everything a new employee at Red Tree needs to know about attendance and leave:

• Work schedule: Monday through Friday, 9:00 AM to 6:00 PM, with a one-hour lunch break
• Punctuality expectations: Clear guidelines on what's expected and how tardiness is handled
• How attendance is tracked: Using the employee ID card at the office door, filling out timesheets, and logging into the HR software — with actual images of the ID badge shown in the video
• Reporting absences: Who to notify, how far in advance, and what documentation is needed
• Types of leave available: Casual leave, sick leave, vacation days, public holidays, parental leave, bereavement leave, and unpaid leave — all explained clearly
• The approval process: How to request time off and what the approval workflow looks like

Notice how the video includes the actual company ID card images and the door access photo? That's the power of Golpo's custom image upload feature. It doesn't just create a generic explainer — it creates something that feels like it was made specifically for your company, because it was.

Why This Approach Works for Employee Onboarding

There are a few reasons this is so effective:

• Employees actually watch it: A 4-minute video is far more approachable than a 10-page document. New hires will actually sit through it.
• Visual memory sticks: When employees see their own company's ID card being swiped at the door in the video, they remember the attendance tracking process. It's concrete, not abstract.
• It's reusable: Make it once, use it for every new hire. No more repeating the same policy walkthrough in every orientation session.
• It's shareable: Send it as a link before day one. New employees can watch it at home, come in on their first day already informed, and rewatch it whenever they need a refresher.
• It reduces HR workload: Fewer "how do I apply for leave?" questions means HR can focus on what actually needs human attention.

The Power of Custom Images in Golpo

I want to highlight this feature specifically because it's a game-changer for corporate use cases. Most AI video tools give you generic illustrations or stock footage. Golpo lets you upload your own images — and it intelligently places them within the video at the right moments.

For this onboarding video, I uploaded:

• A sample employee ID card — shown when the video explains attendance tracking
• An image of how to use the ID card at the office door — shown when the video walks through the check-in process

This makes the video immediately recognizable to employees. They see their own badge, their own office door. It's not some abstract concept anymore — it's their daily routine being explained to them visually.

If you're creating onboarding content for different departments, you could upload department-specific photos, office floor maps, team photos, or screenshots of internal tools. The possibilities are wide open.

What Else Can You Onboard With This?

Attendance and leave policy is just one example. You could use the same approach for:

• Code of conduct: Upload your company values poster, office etiquette images
• IT security policy: Upload screenshots of VPN setup, password manager, 2FA enrollment
• Benefits overview: Upload insurance cards, portal screenshots, enrollment forms
• Safety procedures: Upload photos of emergency exits, fire extinguishers, first aid kits
• Tool and software training: Upload screenshots of the tools employees will use daily

Each one becomes a short, watchable, memorable video instead of another PDF collecting dust in someone's inbox.

Final Thoughts

Creating employee onboarding videos used to mean hiring a production team, writing scripts, recording voiceovers, and spending weeks in post-production. With Golpo AI, you upload a document and a few images, and you get a professional whiteboard explainer video in minutes.

The fact that it supports custom image uploads makes it especially valuable for HR teams. Your onboarding videos aren't generic — they feature your company's actual assets, making them more relatable and effective.

If you're in HR and you're still relying on PDFs and PowerPoints for onboarding, give this a try. Your new hires will thank you — and they'll actually remember the leave policy.